FROM: Evie Koublanis, GM Operations
TO: Senior Management team
SUBJECT: Presentation Protocol
I've noticed that the last couple of meetings have been quite 'strategic' in nature - quite refreshing, given our history of rattling out the same information month after month!
A number of us have been asked to research matters and report back to the team, sometimes in the form of a policy recommendation or strategic direction paper.
To assist with a standardisation of how we might present information of this kind, I've jotted down a few headings which you might like to consider.
Possible format/headings for policy recommendations/proposals.
- Brief introduction, explaining background, history and rationale
- Owner/author of project
- List of stakeholders
- Explanation of methodology used
- Description of data collection and analysis process
- Findings
- Recommendations
- Draft policy statement (if appropriate)
- Outline of support procedures and persons responsible
- Implementation plan and timetable
I will emphasise that because our meeting agenda is always packed, this information needs to be kept lean, and where possible the whole document should be no more that 5-10 pages typed. We should also plan to limit presentation and discussion time to around 15-20 minutes, unless very controversial!
Please get back to me with your ideas and I'll work on putting my own proposal together for our next meeting.
Many thanks,
Evie
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